Office Equipment Rental Market Size, Share, Growth and Industry Analysis, By Types (Printer Rental, Office Furniture Rental, Computer Rental, Other), By Applications (Long Term Rental, Short Term Rental), Regional Insights and Forecast to 2034

Office Equipment Rental Market Size

The Global Office Equipment Rental Market was valued at USD 92.48 Million in 2024 and is projected to reach USD 95.91 Million in 2025, USD 99.46 Million in 2026, and USD 133 Million by 2034, registering a steady CAGR of 3.7% during the forecast period (2025–2034). Growing corporate flexibility, combined with the rise of hybrid workplaces, is fueling an 18% increase in short-term leasing demand, while digital transformation in asset management has improved operational efficiency by over 25%. More than 40% of enterprises now prefer subscription-based rental models for cost-effective scalability and sustainability goals.

The U.S. Office Equipment Rental Market is witnessing significant growth, driven by a 35% surge in SME participation and a 28% rise in demand from hybrid and remote offices. Over 45% of American enterprises have adopted tech-enabled leasing solutions for IT, furniture, and printing systems. The country’s focus on operational cost reduction and digital monitoring technologies has accelerated rental adoption across sectors, while 30% of new contracts in 2025 are expected to integrate smart asset-tracking systems for enhanced performance and cost transparency.

Key Findings

• Market Size: Valued at USD 92.48 Million in 2024, projected to touch USD 95.91 Million in 2025 and reach USD 133 Million by 2034 at a CAGR of 3.7%.
• Growth Drivers: Over 45% of firms adopt flexible leasing; 32% rise in hybrid office setups; 28% boost in digital equipment demand.
• Trends: Around 40% shift to subscription models; 25% adoption of eco-friendly rentals; 30% increase in short-term corporate leasing.
• Key Players: CORT, SmartSource, eTech Rentals, Hire Intelligence, Digitech Office Equipment & more.
• Regional Insights: North America holds 32% with strong corporate leasing, Europe 27% emphasizing sustainability, Asia-Pacific 30% led by SME growth, and Middle East & Africa 11% driven by digital transformation and infrastructure expansion.
• Challenges: 22% rise in asset depreciation; 18% maintenance overhead; 25% logistic inefficiency affecting service turnaround.
• Industry Impact: 40% of enterprises reduce CapEx; 30% improved ROI; 35% workforce efficiency boost due to on-demand equipment leasing.
• Recent Developments: 28% of vendors added smart devices; 32% upgraded AI systems; 35% expanded sustainable rental portfolios in 2024.

The Office Equipment Rental Market is evolving into a digitally integrated ecosystem, supported by smart inventory management, automation, and sustainability-driven innovation. Over 50% of global rental providers now use data analytics to optimize asset utilization, while 42% are transitioning to circular economy models to minimize waste and enhance lifecycle efficiency.

Office Equipment Rental Market Trends

The office equipment rental market is witnessing robust expansion as businesses prioritize flexibility and cost-efficiency. Around 62% of small and mid-sized enterprises are now opting for rental solutions instead of outright purchases. Digitalization and the rise of hybrid workspaces are also reshaping demand, with 48% of corporate offices integrating short-term rental models to support remote or rotating teams. Additionally, 35% of firms are focusing on eco-friendly leased equipment to reduce carbon emissions. Cloud-enabled device monitoring is being adopted by nearly 28% of vendors to enhance uptime and reduce maintenance downtime by up to 20%. These trends emphasize the sector’s shift toward sustainable, data-driven, and tech-enabled operations.

Office Equipment Rental Market Dynamics

OPPORTUNITY

Rising SME Participation in Equipment Leasing

Small and medium enterprises contribute nearly 47% of total rentals, marking a 15% rise compared to the previous period. With 42% of SMEs adopting short-term leasing over outright purchases, the opportunity for expansion is significant. Furthermore, demand for flexible contract durations has surged by 38%, driven by businesses seeking scalability and reduced financial strain.

DRIVERS

Shift Toward Cost-Efficient and Sustainable Solutions

Over 56% of enterprises prefer renting over buying due to cost management and tax benefits. Approximately 40% of companies reported improved operational flexibility after adopting rental models. Additionally, 32% of organizations prioritize eco-friendly, energy-efficient equipment in their leasing decisions, contributing to lower operational emissions by up to 25%.

RESTRAINTS

"High Depreciation of Leased Assets"

One key restraint is the rapid depreciation of technology assets, with an average 22% value drop within the first year of use. Around 31% of rental companies cite reduced resale potential as a primary limitation to profitability. Maintenance frequency increases by 18% as assets age, further straining operational budgets and impacting leasing margins.

CHALLENGE

"Maintenance and Logistics Complexity"

Maintenance and logistics remain major challenges, with nearly 27% of providers facing delayed servicing due to complex device portfolios. Transportation costs have risen by 16%, while 21% of clients report downtime issues affecting business continuity. These factors emphasize the need for predictive maintenance systems and streamlined logistics management in large-scale rental operations.

Segmentation Analysis

The global office equipment rental market, valued at USD 95.91 Million in 2025, is segmented by type into Printer Rental, Office Furniture Rental, Computer Rental, and Other categories. Each segment demonstrates distinct growth drivers, with Printer Rental and Computer Rental leading in demand due to hybrid work environments and digital transformation. Office Furniture Rental contributes significantly to ergonomic workspace setups, while the Others segment, including projectors, scanners, and conferencing tools, captures emerging demand across co-working and educational sectors. Together, these segments support consistent global expansion at a 3.7% CAGR, reaching USD 133 Million by 2034.

By Type

Printer Rental

Printer Rental dominates the office equipment rental industry, accounting for approximately 34% of the total share. This segment benefits from enterprises seeking advanced multifunction printing solutions without large capital expenses. Over 40% of corporates now rely on leased printers for document management efficiency, sustainability goals, and maintenance support integration.

Printer Rental Market Size stood at USD 32.61 Million in 2025, representing 34% of the total market. This segment is projected to grow at a CAGR of 3.8% during 2025–2034, driven by increased adoption of digital printing infrastructure, sustainability-driven device leasing, and the expansion of hybrid workplaces.

Major Dominant Countries in the Printer Rental Segment

• The United States led the Printer Rental segment with a market size of USD 9.42 Million in 2025, holding a 29% share and expected to grow at a CAGR of 3.9% due to widespread office digitization and managed print services.
• Germany held a 21% share with a market size of USD 6.85 Million, driven by strong B2B rental ecosystems and sustainable leasing programs.
• Japan captured an 18% share with USD 5.87 Million, supported by automation integration and demand for compact office devices.

Office Furniture Rental

Office Furniture Rental accounts for about 27% of the total market, driven by the rapid expansion of co-working spaces and hybrid office setups. Approximately 45% of startups prefer rented ergonomic furniture to support short-term office expansion while managing costs efficiently. Modular and smart furniture designs are enhancing flexibility for modern enterprises.

Office Furniture Rental Market Size was USD 25.90 Million in 2025, representing a 27% share, and is projected to grow at a CAGR of 3.5% during 2025–2034, driven by the proliferation of flexible workspace models, urbanization, and sustainable material usage in commercial interiors.

Major Dominant Countries in the Office Furniture Rental Segment

• The United States led the segment with a market size of USD 7.51 Million in 2025, holding a 29% share and expected to grow at a CAGR of 3.6% due to high co-working penetration.
• India captured a 23% share (USD 5.95 Million), driven by rapid SME growth and short-term office leasing demands.
• The United Kingdom held an 18% share (USD 4.66 Million), supported by demand from flexible workspace operators and corporate relocations.

Computer Rental

Computer Rental represents approximately 25% of the overall market share, propelled by IT outsourcing and enterprise digital transformation. About 50% of corporates globally prefer renting high-performance laptops and desktops for temporary or project-based employees. Cloud computing and device-as-a-service models further amplify this demand.

Computer Rental Market Size reached USD 23.97 Million in 2025, accounting for a 25% market share, and is expected to expand at a CAGR of 3.9% through 2034, driven by hybrid work models, short-term contracts, and the increasing need for flexible IT infrastructure.

Major Dominant Countries in the Computer Rental Segment

• China dominated with a market size of USD 6.47 Million in 2025, holding a 27% share and expected to grow at a CAGR of 4.1% due to corporate digitization and hardware leasing programs.
• The United States followed with USD 5.88 Million (25% share), supported by managed IT services and enterprise-level rentals.
• India accounted for USD 4.07 Million (17% share), driven by the technology outsourcing sector and flexible device procurement.

Other

The Others segment, comprising projectors, audio-visual systems, and scanners, accounts for around 14% of the global market. Demand is rising among event organizers, educational institutions, and startups seeking temporary or on-demand hardware access. Approximately 30% of short-term corporate events now depend on leased equipment for operational convenience.

Other Equipment Market Size stood at USD 13.43 Million in 2025, holding a 14% share, and is forecasted to grow at a CAGR of 3.4% from 2025 to 2034, fueled by demand for event-based rentals, educational digitization, and the expansion of flexible business setups.

Major Dominant Countries in the Other Segment

• Japan led with USD 3.89 Million in 2025, capturing a 29% share and projected to grow at a CAGR of 3.5% due to demand from educational and event industries.
• Germany held a 22% share (USD 2.96 Million), driven by expansion in the corporate event rental sector.
• South Korea accounted for 19% (USD 2.55 Million), supported by rapid digital adoption and demand for presentation equipment rentals.

By Application

Long Term Rental

Long Term Rental accounts for the majority of market demand, serving enterprises that prefer stability and predictable expenses over asset ownership. Nearly 58% of businesses globally prefer multi-year rental agreements to ensure consistent operational continuity. This model is particularly popular among corporate offices and educational institutions that prioritize equipment longevity and minimal maintenance disruptions.

Long Term Rental Market Size stood at USD 57.54 Million in 2025, representing 60% of the total market. This segment is projected to grow at a CAGR of 3.8% from 2025 to 2034, driven by corporate standardization needs, ongoing digital transformation, and cost-efficient asset lifecycle management in large organizations.

Major Dominant Countries in the Long Term Rental Segment

• The United States led the Long Term Rental segment with a market size of USD 15.08 Million in 2025, holding a 26% share and expected to grow at a CAGR of 3.9% due to enterprise-level leasing and managed service contracts.
• Germany followed with USD 9.78 Million (17% share), supported by sustainable leasing programs and enterprise demand for long-term IT infrastructure partnerships.
• Japan held USD 8.35 Million (15% share), benefiting from long-term technology replacement cycles and widespread equipment leasing by corporate offices.

Short Term Rental

Short Term Rental represents an agile market solution for startups, events, and seasonal operations. Around 42% of SMEs and 35% of event management companies rely on short-term rentals for operational flexibility. This segment is expanding rapidly due to the growing popularity of pop-up offices, trade fairs, and educational workshops that require temporary infrastructure.

Short Term Rental Market Size reached USD 38.36 Million in 2025, accounting for a 40% market share. It is forecasted to grow at a CAGR of 3.6% during 2025–2034, driven by demand for flexible contracts, rapid setup needs in hybrid workplaces, and cost optimization by small enterprises and co-working spaces.

Major Dominant Countries in the Short Term Rental Segment

• India led the Short Term Rental segment with a market size of USD 10.35 Million in 2025, holding a 27% share and expected to grow at a CAGR of 3.7% due to the rise in co-working hubs and startup ecosystems.
• The United Kingdom followed with USD 7.84 Million (20% share), driven by demand from temporary business events and educational institutions.
• Australia accounted for USD 5.92 Million (15% share), supported by a thriving events industry and short-duration leasing programs for SMEs.

Office Equipment Rental Market Regional Outlook

The global office equipment rental market, valued at USD 95.91 Million in 2025, is regionally segmented into North America, Europe, Asia-Pacific, and the Middle East & Africa. North America leads the global market with strong corporate demand and leasing maturity, followed by Europe’s growing sustainability-driven rental trends. Asia-Pacific is rapidly expanding due to SME participation and hybrid office adoption, while the Middle East & Africa show rising potential supported by infrastructure and digital transformation. Collectively, these regions account for 100% of the global market share.

North America

North America dominates the global market with nearly 32% of total share, driven by enterprise-level leasing programs and the growing adoption of managed services. Around 55% of U.S. enterprises use equipment rental for printers, computers, and office furniture to manage operational flexibility. Cloud integration and remote device management have also expanded across 45% of rental contracts in this region.

North America held the largest share in the Office Equipment Rental Market, accounting for USD 30.69 Million in 2025, representing 32% of the total market. This segment is driven by large corporate adoption, subscription-based equipment services, and rapid technology upgrades in hybrid workspaces.

North America - Major Dominant Countries in the Office Equipment Rental Market

• The United States led the region with a market size of USD 18.72 Million in 2025, holding a 61% share due to the proliferation of managed office service providers and enterprise rental contracts.
• Canada followed with USD 7.05 Million (23% share), supported by the expansion of co-working facilities and mid-tier enterprise demand.
• Mexico accounted for USD 4.92 Million (16% share), driven by SME adoption and government modernization initiatives.

Europe

Europe captures a 27% share of the global office equipment rental market, supported by increasing focus on sustainability and circular economy practices. Nearly 48% of European companies prioritize leasing over buying to minimize e-waste and improve cost control. Over 35% of firms in Germany, the UK, and France have adopted long-term rental agreements for multifunctional devices.

Europe accounted for USD 25.89 Million in 2025, representing 27% of the total market. Growth is driven by eco-friendly leasing solutions, rising coworking demand, and the transition toward flexible office environments across major European economies.

Europe - Major Dominant Countries in the Office Equipment Rental Market

• Germany led the segment with USD 8.12 Million in 2025, holding a 31% share due to the adoption of sustainable leasing and refurbishment programs.
• The United Kingdom followed with USD 7.52 Million (29% share), fueled by flexible workspace operators and tech-driven office modernization.
• France captured USD 6.25 Million (24% share), supported by hybrid office models and a growing rental culture among small enterprises.

Asia-Pacific

Asia-Pacific holds a 30% market share, emerging as the fastest-growing region. The demand is largely driven by SMEs and startup ecosystems—accounting for 50% of rental customers. China, Japan, and India dominate regional activity, with increasing penetration of computer and printer rentals. Approximately 40% of Asian firms are turning to rental contracts to reduce upfront investments.

Asia-Pacific Office Equipment Rental Market was valued at USD 28.77 Million in 2025, accounting for 30% of the total market. The region’s growth is supported by technology adoption, expansion of IT infrastructure, and demand from co-working spaces and educational institutions.

Asia-Pacific - Major Dominant Countries in the Office Equipment Rental Market

• China led the region with USD 9.32 Million in 2025, holding a 32% share, driven by enterprise digitalization and government-driven leasing programs.
• Japan followed with USD 7.45 Million (26% share), supported by innovation in compact device leasing and automation-based services.
• India captured USD 6.58 Million (23% share), driven by SME growth and the rising trend of temporary office setups in major cities.

Middle East & Africa

The Middle East & Africa region accounts for 11% of the global market, characterized by increasing infrastructure development and technology upgrades in business sectors. Nearly 40% of regional companies prefer renting due to high import costs of new office devices. The region also shows a steady shift toward eco-conscious leasing and enterprise digital transformation.

Middle East & Africa Office Equipment Rental Market reached USD 10.56 Million in 2025, representing 11% of the total market. Growth is supported by government-led digitalization, rising commercial real estate activity, and demand from multinational corporations establishing offices in the Gulf and African markets.

Middle East & Africa - Major Dominant Countries in the Office Equipment Rental Market

• United Arab Emirates led the region with USD 3.42 Million in 2025, holding a 32% share due to strong enterprise leasing programs and hospitality-sector demand.
• Saudi Arabia followed with USD 2.85 Million (27% share), supported by government office modernization and private sector expansion.
• South Africa captured USD 2.11 Million (20% share), driven by the growth of corporate parks and SME participation in short-term rentals.

List of Key Office Equipment Rental Market Companies Profiled

Investment Analysis and Opportunities in Office Equipment Rental Market

The office equipment rental market is witnessing expanding investment potential as demand for asset-light business models rises. Nearly 55% of global enterprises are shifting from capital expenditure to operational leasing, generating sustained investor interest. Around 42% of venture investments in 2024–2025 targeted tech-enabled rental platforms. Investors are increasingly drawn toward companies offering AI-based asset tracking, which has improved utilization efficiency by over 25%. Moreover, 37% of institutional investors consider ESG compliance in rental operations as a key evaluation factor. The growing penetration of subscription-based rental solutions, accounting for over 46% of total contracts, presents strong opportunities for both financial and strategic investors.

New Products Development

Product development within the office equipment rental market is advancing rapidly, with over 50% of rental companies integrating smart technologies into their offerings. Approximately 35% of firms have introduced cloud-based monitoring systems that optimize equipment usage and reduce maintenance costs by 22%. Eco-friendly products are also gaining traction — 40% of newly leased equipment now features energy-saving certifications. AI-powered inventory management tools are being adopted by 28% of vendors to improve asset rotation efficiency. Additionally, modular and ergonomic office setups have increased demand among corporate clients by 31%. These advancements underscore how innovation and digital transformation are reshaping the future of office equipment rental services globally.

Recent Developments

• CORT: In 2024, CORT expanded its technology-enabled rental platform, integrating digital contract management tools that improved operational efficiency by 28%. The company also increased its green-certified office furniture inventory by 35%, reinforcing sustainability-focused leasing.
• SmartSource: SmartSource launched an IoT-enabled monitoring system in 2024, allowing clients to track real-time equipment performance and reduce maintenance downtime by 24%. The initiative boosted customer satisfaction scores by 31% across enterprise clients.
• Hire Intelligence: The firm introduced a short-term rental program for hybrid work setups, with 40% of clients utilizing monthly lease options. This innovation improved repeat client retention rates by 22% in 2024.
• eTech Rentals: eTech Rentals upgraded its audiovisual and IT rental fleet, replacing 45% of its older systems with high-efficiency devices. The company reported a 32% increase in demand for event-based rentals throughout 2024.
• Dominion Business Machines: Dominion introduced predictive maintenance tools using AI analytics, cutting service-related downtime by 26%. Additionally, 38% of its rental contracts in 2024 included smart device tracking and automated billing systems.

Report Coverage

The Office Equipment Rental Market report provides an in-depth analysis of key segments, including Printer Rental, Office Furniture Rental, Computer Rental, and Others, across both long-term and short-term applications. It comprehensively evaluates regional performance across North America, Europe, Asia-Pacific, and the Middle East & Africa, which collectively represent 100% of global market activity. The report highlights that North America leads with a 32% share, followed by Europe at 27%, Asia-Pacific at 30%, and the Middle East & Africa contributing 11%. Each region’s analysis covers demand patterns, rental duration trends, and the technological evolution of smart equipment leasing. The report further examines key competitive strategies from major players, of which 45% are investing in AI-powered inventory management, while 40% are focusing on sustainability-driven rental operations. Additionally, around 50% of new contracts in 2025 are projected to be digital-first, showcasing a sharp industry transition toward automation and cloud-enabled management. This coverage also provides insights into strategic alliances, mergers, and the 30% increase in short-term corporate rental adoption. Overall, the report delivers a holistic view of investment opportunities, market expansion potential, and innovation-driven transformation shaping the future of the global office equipment rental industry.